We are in the era of cut-throat competition. Everything is done at a supersonic speed. There is no time to slow down or take a break. All these things are more than true for the Corporate World. Businesses do not want to compromise on progress and productivity at all.
But the irony is that being lazy and unproductive, at least for a small chunk of time, is the reality of most employees around the world. What makes us more productive in the workplace is definitely a hard nut to crack!
What is productivity?
Business Dictionary defines Productivity as ‘A measure of the efficiency of a person, machine, factory, system, etc., in converting inputs into useful outputs.’
So we can say that increased productivity would mean achieving higher outputs with the same resources or accomplishing more from limited available inputs at our disposal.
Achieving higher productivity is directly proportional to the increased productivity of the human resources at hand. Motivating the employees to increase their productivity is quite a challenge. But it can definitely be achieved by implementing the following strategies to increase productivity in the workplace.
Use Eisenhower’s Matrix to become more productive in the Workplace
The key to becoming more productive is prioritizing the tasks and getting them done at the right time. But how do you know which ones should be done before the others?
Eisenhower’s Matrix is the shrewdest tool to categorize and schedule the tasks. By using this method, you would find yourself impeccably organized and never in a deadline crisis.
Eisenhower’s matrix was conceived by Dwight Eisenhower, the 34th President of the United States of America (1953-1961). He was a leader at the dawn of the Cold War and hence was busy all the time. To prioritize his tasks, he came up with the Urgent/Important Matrix.
An urgent task is the one that requires swift action. A failure to provide immediate attention to the task can result in adverse outcomes.
An important task is the one that is inevitable for smooth performance and functioning. Neglecting important tasks can have short and long-term disadvantages.
Urgent and Important
Urgent and Important tasks are the ones that are either left to be dealt with at the last moment. Or they are the ones that come up out of the blue. Customer Support is also an Urgent and Important task because Customer Satisfaction is the top priority of many businesses.
Urgent and Unimportant
Urgent and unimportant tasks are the ones that require quick attention and swift action. They are the means to an end. So missing out on them and not doing them on time can cause distress and even loss in the long run. For example, replying to emails, data entry, maintaining records.
Non-urgent and Important
These tasks are not urgent and sometimes get overlooked. But they are tremendously important for smooth running of a business. If they are not managed timely and properly, they can derail a project. Some examples are the Research, Analysis, Project Management, HR management etc.
Non-urgent and Unimportant
These tasks are neither urgent nor important. They are just a building block of the Corporate Culture that we know today. These tasks often the leach on valuable time and productivity. Eliminating these tasks can give a boost to the productivity. For example, water cooler gossip, office grapevine and other activities that employees use to waste time.
Use the right tools to enhance the productivity
Prioritising the activities can do wonders for enhancing the productivity. Using the right tools can be like icing on the cake.
Time Tracking Software
Time Tracking Software is a treat for the managers and bosses. These tools bring out deep insights about the progress and productivity of the employees. There are some tools that retrieve flawless statistics about the time spent on work-related and non-work related activities.
The use of Time Tracking Software has proved to make the employees more focused and boost the productivity.
The Pomodoro Technique is a time management trick put forward by Francesco Cirillo in the late 1980s. This technique is based on the scientifically proven fact that the human mind and body cannot generate high-quality performance for a long period of time. The gist of the technique is to work in small chunks of time with small frequent breaks in-between.
If managers take into account the human limitations and implement a break culture, the employers can become much more productive and happy.
Most of us are guilty of being addicted to some sort of mobile applications. And this is one of the most common reasons for low productivity. If you block the applications that make you lose focus, for the work hours, you can save a lot of productive time.
There are some applications that allow usage only for a preset amount of time. For example, you can set the Facebook usage time to be 30 minutes. After 30 minutes, the application will be blocked.
The research and innovation done to this date are enough to make us very productive. We just need to implement the tricks and tools!