6 Ways a time tracking software helps you save ‘invisible’ minutes!
Steve Jobs once said, “It’s really clear that the most precious resource we all have is time.” This statement is solid enough to take care of the question of why must we save time in the first place. Now that we’ve gotten this basic concern out of the way, let’s focus on the real topics at hand:
a) How can time tracking softwares help you save time?
b) What is the time you don’t even know is being wasted?
Let’s get started!
1. Increase productivity by reducing the ‘busy’ time
Productivity is generally calculated by looking at the work output and the time taken to get it done. If both those values don’t add up, then there must be some time that is being wasted, even though you’ve been busy all through the work hours!
Where is that time going? When each and every minute of your time is logged in timesheets, simply knowing that your work or computer screen is being watched makes you improve productive focus.
With a time tracking software, you can also take note of the actual time you worked and the time lost in operational, technical and irrelevant tasks!
2. You don’t need as much time as you think you do
Many a times, you think a particular task may take you an hour, whereas, if you dedicate all your focus and attention to it, you can get it done in half the time!
Here’s what happens: Your brain automatically keeps a cushion time to accommodate all the ‘extra’ tasks and distractions that may come up while you’re working on a task.
When all those distractions are eliminated, the actual time required to complete a certain task is not quite as much as you thought. A time tracking software can help you achieve more in lesser amount of time, hence improving productivity by a considerable amount.
3. Improve focus when you know each minute is counted
Have you heard of the ‘Hawthorne Effect’? According to Wikipedia,
“The Hawthorne effect (also referred to as the observer effect) is a type of reactivity in which individuals modify an aspect of their behavior in response to their awareness of being observed.”
Overtime, there have been many interpretations of the ‘behavior modification’. However, the generally accepted interpretation is that once you know you’re being observed, your productive work focus improves considerably, lowering wasted time and distractions.
An automated time tracking software involves accurate time logs, screenshots and real-time video logs, which are a digital alternative of being observed. Therefore, the effect on you will also be the same. You’ll consciously try to focus on work, while making an effort to not waste time.
4. Be accountable for your time and work produced in it
How many times it happened that your boss asked you about the hours you spent on a certain task and the work output that was never enough? I know. Same.
Tracking your time using a timesheet software can help you log your tasks and record the time spent on each. With the latest time tracking technologies, monitoring can be done through screenshots of your computer’s screens taken every minute, e.g. in StaffTimerApp, an AI-driven automated time tracking solution.
With such a time tracking software integrated within your work station, whenever you’re held accountable for your time spent to work output ratio, you can always stay ahead of the curve by minimising wasted time and improving work productivity.
5. Identify and remove ‘invisible’ tasks by tracking time
‘Invisible Tasks’ – what are they? These are the irrelevant tasks that take up your time when you begin working on one of your assigned tasks.
These side tasks may include: running to HR and back to take care of administrative formalities, operational tasks and technical difficulties (e.g. installing a software, taking care of a faulty computer system, etc.).
The best way to get rid of these tasks is to delegate them to the relevant people, so you can focus better on your own work. In simple words, tell the HR to fill the forms themselves, or the tech department to fix your PC before you arrive to work, so your limited time is not wasted.
Using a time tracking software, you can clock your hours efficiently, so you know exactly where your time went throughout the whole work day.
6. Automated and intelligent reporting mechanism
How would you know what you or your team achieved in a day? Yes, intelligent reporting is just for that purpose. In an automated reporting system, you can better figure out where your work lags, and then take care of that issue.
It could be about employee availability, or any work-related or personal issues they may be facing. By looking at their work reports, you can figure out the difference in productivity levels, and initiate communication with them to trace out the reason for that change. If the productivity levels are higher, then the change could may be adopted by the entire team in one way or another. If its the other way around, then their problems could be dealt with, according to their nature.
Using artificial intelligence, what if your time tracking software can sort your day’s screenshots task-wise? In many of the latest softwares, this feature allows you to see exactly what task was performed, how was it performed, and where was the time wasted.
Once that judgement is made, then all the distractions can be identified and taken care of. This type of reporting also allows you to see the number of productive hours and helps you form a transparent invoicing and billing system.
These were the 6 major ways in which time tracking solutions can help you identify the areas of wasted time and how you may reduce them. Most of the times, we are so engrossed in just getting things done, that the minor hindrances in our work become the cause of our frustration. To regulate the workflow and enhance productivity, it is highly necessary for you to track time and keep the energy levels of your team up.
Have a great, happy and productive work day! 🙂