It has been observed that employees do not like the practise of Time Tracking. This sentiment is pretty much universal all around the world. But the trends in the Corporate World suggest that the market for Tracking and Monitoring Software is growing. This is because Time Monitoring is embraced by many organisations. And there are dozens of diverse tools available for Tracking Time. This is due to the undeniable fact that Time Tracking is, indeed, beneficial for the businesses. But to track time, employees must be convinced that this is done in order to achieve the collective goals of the organisation and not to spy on them.
Make Time Tracking a Company Policy
The first step in making Employee Tracking acceptable for your employees is declaring it an official policy of the organisation. State it clearly in the employee handbook. Make it a known fact in the company. Also let the employees know about the levels of Employee Monitoring that is practised at the organisation.
Making it a known fact will help the employees accept it quickly. They will also be more careful about their activities. They will spend less time on non-work relaxed activities.
Educate Employees why is it beneficial to track time
Educate your team and employees about the benefits of tracking time. Let them know that this is done in order to benefit the organisation and not to penalise the employees. Share the instances of successful Time Management and how it contributed to the growth of the organisations. Tell your employees that tracking the time helps in the following ways:
- It helps in Time Management.
- It helps Managers in setting up realistic deadlines and goals. This can save employees from stressful work conditions and burn out that often happens due to excessive workload.
- Tracking the time can help in financial management. It reveals the work-time dynamics. This information can greatly help in making good financial decisions for the company.
- Efficient Tracking can reveal the efforts of hardworking employees and they can be rewarded for their untiring commitment to excellence.
- Time Monitoring can lead to sound estimates for future projects. These estimates could be related to employee management, finances or work load.
Declare acceptable amount of time spent on non-work related activities
Businesses and Organisations need to recognise the fact that their employees are human beings and not robots. Human beings can get bored, lazy and demotivated at times.
It is a scientifically proven fact that the human concentration declines after a certain time interval and taking a short break revitalises the mind. This natural limitation often prompts people towards finding escapes. And in an office setting, surfing the internet becomes the easiest and most accessible form of escape for most employees.
To make tracking time acceptable and ease up the anxiety of the employees, organisations should declare that it is acceptable for employees to take small breaks from time to time to refresh their minds. But an appropriate time limit should be set up. This way the employees wont fear the Time Tracking applications because they know that their infrequent non-work related activities are officially permitted and will not be penalised.
Develop a relationship of Trust
Trust is the most important element for any relationship to work out. Corporate relationships devoid of trust do not go a long way. The employers should inculcate the feeling that the employees are valued and their efforts are trusted. They are not spied on because of any mistrust. But the purpose of Track time is to help the organisation collectively.
Do not micromanage
Employees can get real annoyed if the bosses start micromanaging as an indirect result of Employee Monitoring.
The managers and supervisors need to give freedom to the employees so that they can work independently. When management becomes one-sided and employees are directed to follow the bosses to the letter, their productivity and creativity declines. This way the employees’ potential is not used to the fullest.
Hence, managers and bosses need to draw a line between Micromanagement and Employee Monitoring. They should let the employees do their craft to the best of their knowledge and ability. If Time Tracking leads the employers towards Micromanagement, it can be detrimental for the health and progress of the organisation.
Tracking the time of your employees is a great practise. But it will only yield great profits if done in the right way.