Undeniable advantages of using an Employee Monitoring System
Employee Monitoring is a multifaceted phenomenon. From the employers’ perspective, it is a way of enhancing the productivity. From the employees’ perspective, it seems slavish. But the truth of the matter remains that there are many advantages of Employee Monitoring Systems. That is why the market statistics for such systems are soaring.
Kinds of Employee Monitoring Systems
No two workplaces have the same kind of environment and requirements. The diversity in the Corporate Sector calls for different kinds of Employee Monitoring Software. Some kinds are listed below:
GPS Tracking Software
Keeping an eye on the employees who are working right in the next room is much easier than monitoring an employee whose job requires him to move around in the city. For such jobs, GPS Tracking Software are available. These trackers are usually deployed in the vehicles or the employee’s mobile phones so that the location of the employee could be tracked.
Time Tracking Software
Time tracking has become an integral part of many organisations around the world. These Software let the employers know how the time is being spent on their projects. Time Tracking and Time Management Software are often coupled with subtle Employee Monitoring features. These features help the managers in monitoring the employees in addition to conventional management.
Remote Monitoring Software
Telecommuting and Remote Work is slowly becoming the reality of the contemporary Corporate World. This trend created room for a remote monitoring software. Today, there are some Employee Monitoring Software that cater to the distributed teams. The features empower the employers to such an extent that they can monitor the employee activity without any hindrance due to the great distances.
Some futuristic tech companies have introduced microchipping for the employees — embedding tiny microchips in human bodies. The purpose of these microchips is to rid the employees of identity cards and complex and time-consuming monitoring software. These chips will let the employers know about the location and activities of their employees.
Advantages of Employee Monitoring Systems
Employees often feel that employee monitoring is a breach of privacy. They see it as a sign of mistrust. They feel that the practice is slavish. Many argue that Employee Monitoring restricts the employees to follow a predefined path religiously. But such restrictions sabotage the creativity of the people, which is often a good thing.
Optimize the Productivity
Employee Monitoring Software helps the employees in becoming more productive. Hawthorne effect suggests that people tend to become more productive when they know that they are being observed. Employee Monitoring is fundamentally an extension of ‘observing’. In workspaces, this conjecture holds true. Managers have observed that employees become much more focused when they are subjected to constant monitoring.
Sound HR decisions
Employee monitoring is not just limited to acquiring high productivity and profits. It helps the managers as well. Employers and Human Resource Managers have found employee monitoring to be extremely useful especially when they have to make HR decisions. HR decisions are mostly influenced by employee behaviour and performance. With the help of Employee Monitoring systems, employers and managers are able to observe the skills of the personnel discreetly. This helps a lot in making good HR decisions. And we know that good Human Resources is conditional for profitability.
Reduce Data Theft
According to a study from Keeper Security, Data Theft has recently emerged as the leading concerns that most of the organisations around the world have. And in the recent times, we have witnessed data theft that cost corporations billions of dollars. in some cases, these unfortunate instances have occurred due to irresponsible employee behaviour. To make sure that such cases do not occur, organisations have resorted to surveillance and employee monitoring.
Cyberloafing is one of the leading ways the employees waste time at work. Employees often use the internet for getting personal tasks done, like online shopping, paying the bills replying to the emails etc. Moreover, employees often get distracted by the abyss that is the internet. They check social media frequently and often get caught up in scrolling these time-consuming applications.
When an employee monitoring tool is used, employers stay focused on work and avoid distracting activities as they make them look bad!
How to convince employees for employee monitoring
It is not uncommon for employees to feel violated when an employee monitoring tool is deployed! But we have seen from the discussion above that using such a software is pretty much mandatory in today’s day and age. Following tips can help you persuade your team:
- Make it a company policy.
- Educate employees about the advantages of Employee Monitoring.
- Declare an acceptable amount of non-work activities.
- Develop a relationship of trust
- Do not micromanage as a result of Employee Monitoring.
The advantages of using an Employee Monitoring Software are undeniable. They help corporations save hundreds of thousands of dollars. But the practice hangs in a delicate balance. It is important to not make it a vexing practice for the employees!